Effective Date: 09/02/2026

Thank you for using EzyERM. Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use the EzyERM mobile application (the “App”).

1. Information We Collect

We collect only the information necessary to provide core features of EzyERM, such as employee attendance, leave management, and related functionalities:

a. Location Data – We collect your location data when you check in or check out within the app. This includes GPS coordinates and address information to validate attendance locations. 
b. Camera Access – If your organisation requires photo capture for attendance or documentation support, the App may request access to your device’s camera. 
c. Device Storage Access – We may read from or write to your device storage if you upload or download supporting files (e.g., documents or images used in leave requests). 
d. Internet Access – The App uses internet connectivity to sync attendance/leave data and communicate with your organisation’s server. 
e. Notification Access – We may send notifications related to attendance status, leave approvals, reminders, and other important updates. 
f. Optional Permissions – Depending on device/OS, features like vibration or boot-completed access may be used to support app functionality (e.g., notifications after reboot).

2. How We Use Your Information

We use the information we collect to:
• Record and verify employee attendance (check-in/check-out). 
• Provide location validation for attendance activities. 
• Enable users to apply for leaves (full day, half day). 
• Allow administrators to approve or reject leave requests. 
• Send you notifications about important updates or alerts related to your attendance or leave status.

3. Data Storage and Security

All user data is stored securely and is accessible only by authorised personnel or systems. We utilise encryption and secure application programming interfaces (APIs) to protect data both in transit and at rest. Reasonable technical and organisational measures are used to safeguard your information from unauthorised access or disclosure.

4. Data Sharing

We do not share your personal data with external third parties except in the following cases:
• With your employer or authorised administrators strictly for attendance and leave management purposes. 
• If required by law or in response to legitimate requests by public authorities.

5. Your Rights

You have the right to:
• Access the personal data we collect about you. 
• Request correction or deletion of your data. 
• Opt-out of optional data collection where applicable.

To exercise your rights, please contact us at the email address provided below.

6. Children’s Privacy

The App is not intended for use by children under the age of 13. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal information without parental consent, please contact us immediately.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated via in-app notices or email. The “Effective Date” at the top of this document will be updated accordingly.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, you can contact us at:

Email: contact@formezy.com
Company Name: Safal Infosoft Limited
App Name: EzyERM

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